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Tuition & Tuition Assistance

Tuition Assistance Application Overview and Process

HB requires that all financial aid applications be submitted online at  HB's SSS code is 3748. A complete application consists of a completed Parents' Financial Statement (PFS), current W2 or 1099 and 1040 and last year's W2 or 1099 and 1040; all should be uploaded to your SSS account or mailed directly to SSS at the Randolph, MA address noted on their website. 

  • Each year, HB commits more than $5 million to the need-based tuition assistance program. Students in grades K-12 are eligible to apply for these funds and approximately 32% receive financial assistance.  Hathaway Brown School does not offer athletic scholarships.  All assistance is based on demonstrated need as determined by School and Student Services, a subsidiary of the National Association of Independent Schools (NAIS). 

  • Tuition assistance funds are delivered in the form of grants, ranging from $500 up to 95% of tuition. A committee reviews each case individually, awarding assistance on the basis of demonstrated need.   

  • The committee bases its decision on information provided by the parents and an analysis done by School and Student Services for Financial Aid (SSS). 

  • The committee uses SSS computations to estimate how much a family can contribute toward the cost of tuition. To determine this, the Parents' Financial Statement (PFS) — completed online by parents — is required. 

  • The PFS asks for information such as family size, total income, savings, investments; other assets such as home equity, indebtedness, medical and dental expenses, and any unusual expenses. 

  • Families applying for tuition assistance also are required to submit copies of their recent tax forms to School and Student Services. These forms, including W2 or 1099 and Federal 1040 forms, are used to verify the information on the PFS.   

2018-2019 Tuition Assistance Timeline for Prospective K-12 Students

Upper School, Middle School and Grade 4
A complete application for admission and required documents must be submitted by December 8, 2017 to receive a decision on January 12, 2018.

Kindergarten - Grade 3, Grade 4 & above Rolling Applications
A complete application for admission and required documents must be submitted by February 14, 2018 to receive a decision on February 23, 2018
On October 1, 2017 parents will be able to start submitting applications online with School and Student Services for the 2018-2019 school year. All notifications will be sent in writing on the decision dates listed above. All applications received after the deadlines above will be considered rolling and will be acted upon when complete. Because tuition assistance funds are limited, it is to your advantage to complete the application process as soon as possible, but no later than the dates listed above.

2018-2019 Tuition Assistance Timeline for Returning K-12 Students

For current HB students, a financial aid application (PFS) and all required documents must be submitted to School and Student Services by December 8, 2017 Decisions will be mailed to current students, if all documents have been submitted, in mid-February 2018.  The SSS website opens on October 1 each year.  Because funds are limited, it is to your advantage to complete the application process no later than the dates listed above.

If you have any questions, please contact the Office of Admission & Financial Aid at 216.320.8767 or

Approximate Tuition and Fee Ranges for 2018-2019 School Year

Infant & Toddler Center
6 weeks - 36 months
$3,100 to $15,900
Early Childhood
Ages 2 1/2 - 5
$5,100 to $11,400
Primary School
Grades K - 4
$21,900 to $24,900
Middle School
Grades 5 - 8
$26,200 to $27,800
Upper School
Grades 9 - 12
$30,500 to $31,900
Optional Programs
Early Morning Drop-Off (EC-PS)
Extended Day (EC)
After School/Homework Club (EC-MS)             

No Cost
$1,400 to $5,670
$525 to $4,050

* Tuition & Fees are adopted & approved annually in January by the Board of Trustees. 

Payment Plans

The following payment plan options are available. Additional information on these payment options is available by calling the School's Business Office at 216.320.8777.

Full Payment
100% of the tuition and fees paid on or before August 1, 2018.

Partial Payment
60% of the tuition paid by August 1, 2018; the remaining 40% of the tuition and fees paid by January 15, 2019.

Installment Payments
Families can make monthly payments with no interest charges through Tuition Management Systems (TMS) with a low annual participation fee per student. Click here for additional information about TMS.

Grandparent Tuition Gifts

The general rule is that any gifts over the $14,000 annual gift tax exclusion from one person to another are subject to federal gift tax and generation-skipping transfer tax (GSTT). However, an exception to this rule exists for certain tuition payments. Specifically, any tuition payments made by a grandparent (or anyone else) directly to a qualifying educational organization (e.g., school) to cover a student's tuition expenses are exempt from federal gift tax and GSTT, even if such payments exceed the annual gift tax exclusion. The key is that such payments must be made directly to the qualifying educational institution. You will not qualify for the exemption if you gift the money directly to the student with instructions to apply it to tuition expenses. The unlimited exclusion does not cover books, supplies, or room and board expenses. This type of gift may still be subject to state gift tax and/or GSTT. Call a tax attorney in your state for more information.

Please be advised that this material is not intended as legal or tax advice. Accordingly, any tax information provided in this material is not intended or written to be used, and cannot be used, by any taxpayer for the purpose of avoiding penalties that may be imposed on the taxpayer. You should seek advice based on your particular circumstances from an independent advisor.

Links to Additional Tuition Assistance Resources

Hathaway Brown School admits students of any race, color, religion, nationality, or ethnic origin to all the rights, privileges, programs, and activities generally made available to students at the School. The School does not discriminate on the basis of race, color, religion, nationality, or ethnic origin in the administration of its educational policies, admission policies, scholarship and loan programs, athletic or other School administered programs.

Shaker Heights, Ohio Girls K-12 Coed Early Childhood

19600 North Park Boulevard Shaker Heights, Ohio 44122 P: 216.932.4214
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