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Financial Aid ∙ Merit ∙ Tuition

Prospective Student Timeline I Current Student Timeline I Tuition & Fees I Payment Plans I Grandparent Tuition Gifts 

At Hathaway Brown School, we look for talented students of strong character regardless of a family's ability to pay tuition. For commonly asked questions and detailed information, please view the guides listed below for new and current families. Need-Based tuition assistance is available for students in grades K-12. Hathaway Brown School also offers Merit awards to the top academic candidates for Ninth Grade annually.  All ninth grade candidates are considered for Merit and no additional application must be completed.  We feel that through our application process for admission we receive enough information to make our Merit decision.  Each year the top candidates are offered Merit awards varying in amount. Merit awards are renewed annually as long as the student remains in good standing.  Current HB Eighth Graders are also eligible for Merit awards and will need to complete a short application to be considered.  The application for current Eighth Graders will be available in late February and will be sent to all current Eighth Graders.

     Financial Aid publications

 How to Apply for Financial Aid 
     Family Guide to Financial Aid 
     Guiding Principles for Families 
     Parents Financial Statement Workbook and Instruction Book 
     Understanding Private School Financial Aid 

HB requires that all financial aid applications be submitted online at  A complete application consists of a completed Parents' Financial Statement (PFS), current W2 or 1099 and 1040 and last year's W2 or 1099 and 1040; all should be uploaded to your SSS account or mailed directly to SSS at the Randolph, MA address noted on their website. 

  • Each year, HB commits more than $5 million to the need-based tuition assistance program. Students in grades K-12 are eligible to apply for these funds and approximately 32% receive financial assistance.  Hathaway Brown School does not offer athletic scholarships.  All assistance is based on demonstrated need as determined by School and Student Services, a subsidiary of the National Association of Independent Schools (NAIS). 

  • Tuition assistance funds are delivered in the form of grants, ranging from $500 up to 95% of tuition. A committee reviews each case individually, awarding assistance on the basis of demonstrated need.  

  • The committee bases its decision on information provided by the parents and an analysis done by School and Student Services for Financial Aid (SSS).

  • The committee uses SSS computations to estimate how much a family can contribute toward the cost of tuition. To determine this, the Parents' Financial Statement (PFS) — completed online by parents — is required.

  • The PFS asks for information such as family size, total income, savings, investments; other assets such as home equity, indebtedness, medical and dental expenses, and any unusual expenses.

  • Families applying for tuition assistance also are required to submit copies of their recent tax forms to School and Student Services. These forms, including W2 or 1099 and Federal 1040 forms, are used to verify the information on the PFS.    

Hathaway Brown School admits students of any race, color, religion, nationality, or ethnic origin to all the rights, privileges, programs, and activities generally made available to students at the School. The School does not discriminate on the basis of race, color, religion, nationality, or ethnic origin in the administration of its educational policies, admission policies, scholarship and loan programs, athletic or other School administered programs.

General Timeline for Prospective Tuition Assistance Students 

Upper School, Middle School and Grade 4
A complete application for admission and required documents must be submitted by December 8, 2017 to receive a decision on January 12, 2018.

Kindergarten - Grade 3, Grade 4 & above Rolling Applications
A complete application for admission and required documents must be submitted by February 14, 2018 to receive a decision on February 23, 2018
On October 1, 2017 parents will be able to start submitting applications online with School and Student Services for the 2018-2019 school year. All notifications will be sent in writing on the decision dates listed above. All applications received after the deadlines above will be considered rolling and will be acted upon when complete. Because tuition assistance funds are limited, it is to your advantage to complete the application process as soon as possible, but no later than the dates listed above.

General Timeline for Current HB Financial Aid Students for the 2018-2019 School Year  

For current HB students, a financial aid application (PFS) and all required documents must be submitted to School and Student Services by December 8, 2017.  Decisions will be mailed to current students, if all documents have been submitted, in mid-February 2018.  On October 1, 2017, parents will be able to start submitting applications online with School and Student Services for the 2018-2019 school year. Because funds are limited, it is to your advantage to complete the application process as soon as possible, but no later than the dates listed above.

If you have any questions, please contact the Office of Admission & Financial Aid at 216.320.8767 or

Approximate* Tuition and Fee ranges for the 2018-2019 School Year

Infant & Toddler Center
6 weeks - 36 months
$3,100 to $15,900
Early Childhood
Ages 2 1/2 - 5
$5,100 to $11,400
Primary School
Grades K - 4
$21,900 to $24,900
Middle School
Grades 5 - 8
$26,200 to $27,800
Upper School
Grades 9 - 12
$30,500 to $31,900
Optional Programs
Early Morning Drop-Off (EC-PS)
Extended Day (EC)
After School/Homework Club (EC-MS)

No Cost
$1,400 to $5,670
$525 to $4,050


* Tuition & Fees are adopted & approved annually in January by the Board of Directors. 

Payment Plans  

The following payment plan options are available. Additional information on these payment options is available by calling the School's Business Office at 216.320.8777.

Full Payment
100% of the tuition and fees paid on or before August 1, 2018.

Partial Payment
60% of the tuition paid by August 1, 2018; the remaining 40% of the tuition and fees paid by January 15, 2019.

Installment Payments
Families can make monthly payments with no interest charges through Tuition Management Systems (TMS) with a low annual participation fee per student. Click here for additional information about TMS.

Grandparent Tuition Gifts  

The general rule is that any gifts over the $14,000 annual gift tax exclusion from one person to another are subject to federal gift tax and generation-skipping transfer tax (GSTT). However, an exception to this rule exists for certain tuition payments. Specifically, any tuition payments made by a grandparent (or anyone else) directly to a qualifying educational organization (e.g., school) to cover a student's tuition expenses are exempt from federal gift tax and GSTT, even if such payments exceed the annual gift tax exclusion. The key is that such payments must be made directly to the qualifying educational institution. You will not qualify for the exemption if you gift the money directly to the student with instructions to apply it to tuition expenses. The unlimited exclusion does not cover books, supplies, or room and board expenses. This type of gift may still be subject to state gift tax and/or GSTT. Call a tax attorney in your state for more information.

Please be advised that this material is not intended as legal or tax advice. Accordingly, any tax information provided in this material is not intended or written to be used, and cannot be used, by any taxpayer for the purpose of avoiding penalties that may be imposed on the taxpayer. You should seek advice based on your particular circumstances from an independent advisor.

Shaker Heights, Ohio Girls K-12 Coed Early Childhood

19600 North Park Boulevard Shaker Heights, Ohio 44122 P: 216.932.4214
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