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Financial Aid ∙ Merit ∙ Tuition

Prospective Student Timeline I Current Student Timeline I Tuition & Fees I Payment Plans I Grandparent Tuition Gifts I Serendipity Fund

At Hathaway Brown School, we look for talented students of strong character regardless of a family's ability to pay tuition. For commonly asked questions and detailed information, please view the guides listed below for new and current families. Financial aid is available for students in grades K-12. Hathaway Brown School also offers Merit awards to the top academic candidates for Ninth Grade annually.  All admission candidates are considered for Merit and no additional application must be completed.  We feel that through our application process for admission we receive enough information to make our Merit decision.  Each year the top candidates are offered Merit awards varying in amount. Merit awards are renewed annually as long as the student remains in good standing.  Current HB Eighth Graders are also eligible for Merit awards and will need to complete a short application to be considered.  The application for current Eighth Graders will be available in late February and will be sent to all current Eighth Graders.

Financial Aid Quick Guide for new families 

Financial Aid Quick Guide for current families  

More helpful Financial Aid publications

     Family Guide to Financial Aid
     Tips for completing the Financial Aid Application
     Parents' Financial Aid Workbook and Instruction Book 

HB requires that all financial aid applications be submitted online at  A complete financial aid application consists of a completed Parents' Financial Statement (PFS), current W2 or 1099 and 1040 and last year's W2 or 1099 and 1040; all should be uploaded to your SSS record or mailed directly to SSS at the Randolph, MA address noted on their website. 

  • Each year, HB commits more than $3.2 million to the need-based financial aid program. Students in grades K-12 are eligible to apply for these funds and approximately 28% receive financial assistance.  Hathaway Brown School does not offer athletic scholarships.  All awards are based on a families' demonstrated need as determined by School and Student Services a subsidiary of the National Association of Independent Schools (NAIS). 

  • Financial aid funds are delivered in the form of grants, ranging from $500 up to 98% of tuition. The Financial Aid Committee reviews each case individually, awarding grants on the basis of demonstrated need.  

  • The Financial Aid Committee bases its decision on information provided by the parents, and an analysis done by School and Student Services for Financial Aid (SSS).

  • The Financial Aid Committee uses SSS computations to estimate how much a family can contribute toward the cost of tuition. To determine this, the Parents' Financial Statement (PFS) — a form completed by parents — is required.

  • The PFS asks for information such as family size, total income, savings, investments; other assets such as home equity, indebtedness, medical and dental expenses, and any unusual expenses.

  • Families applying for financial aid also are required to submit copies of their most recent tax forms to School and Student Services. These forms, including W2 forms, are used to verify the information on the PFS.    

Students are admitted and awarded financial aid on the basis of personal and academic performance and promise, and are included in all School activities and programs, without discrimination on grounds of race, color, religion, or national or ethnic origin.


General Timeline for Prospective HB Students   

For prospective students for the 2014-2015 school year, Hathaway Brown School has two financial aid decision rounds. The first decision notification date is January 17, 2014 (Upper School, Middle School Round 1 and Grade 4 Round 1) and the second is February 28, 2014 (Primary School and Middle School Round 2).  On November 1, 2013, parents will be able to start submitting financial aid applications online with School and Student Services.

  • To receive a financial aid decision on January 17, 2014,  a complete application for admission and required financial aid materials must be submitted by December 13, 2013. See the Quick Guide above for additional deadlines of required financial aid documents.
  • To receive a financial aid decision on February 28, 2014, required financial aid materials must be submitted by February 8, 2014. See the Quick Guide above for additional deadlines of required financial aid documents. Also, the complete application for admission must be submitted by February 19, 2014 (Middle School, Primary School & Early Childhood). Refer to our Admission Events page for information on more detailed deadlines specific to each division.

All notifications will be sent out in writing on the decision dates listed above. All applications received after February 28, 2014 will be acted upon when complete.  

Because financial aid funds are limited, it is to your advantage to complete the application process as soon as possible, but no later than the dates listed above.


General Timeline for Current HB Students  

For current HB students, all financial aid documents must be submitted to School and Student Services by December 13, 2013.  Financial aid awards will be mailed to current students, if all documents have been submitted, in mid-February 2014.  On November 1, 2013, parents will be able to start submitting financial aid applications online with School and Student Services.

If you have any questions, please contact the Office of Admission at 216.320.8767 or


Tuition and fees for the 2013-2014 School Year

Infant & Toddler Center
6 weeks - 36 months
ranges from $3,000 to $15,000
Early Childhood
Ages 2 1/2 - 5
ranges from $5,000 to $11,000
Primary School
Grades K - 4
ranges from $19,000 to $22,000
Middle School
Grades 5 - 8
ranges from $22,000 to $25,000
Upper School
Grades 9 - 12
ranges from $26,000 to $28,000


Payment Plans  

The following payment plan options are available. Additional information on these payment options is available by calling the School's Business Office at 216.320.8777.

Full Payment
100% of the tuition and fees pad on or before August 15, 2014.

Partial Payment
60% of the tuition paid by August 15, 2014; the remaining 40% of the tuition and fees paid by January 15, 2015.

Installment Payments
Families can make monthly payments with no interest charges through Tuition Management Systems (TMS). There is a low annual participation fee per student. Enrollment information for TMS is included on the enrollment contracts.

Grandparent Tuition Gifts  

The general rule is that any gifts over the $14,000 annual gift tax exclusion from one person to another are subject to federal gift tax and generation-skipping transfer tax (GSTT). However, an exception to this rule exists for certain tuition payments. Specifically, any tuition payments made by a grandparent (or anyone else) directly to a qualifying educational organization (e.g., school) to cover a student's tuition expenses are exempt from federal gift tax and GSTT, even if such payments exceed the annual gift tax exclusion. The key is that such payments must be made directly to the qualifying educational institution. You will not qualify for the exemption if you gift the money directly to the student with instructions to apply it to tuition expenses. The unlimited exclusion does not cover books, supplies, or room and board expenses. This type of gift may still be subject to state gift tax and/or GSTT. Call a tax attorney in your state for more information.

Please be advised that this material is not intended as legal or tax advice. Accordingly, any tax information provided in this material is not intended or written to be used, and cannot be used, by any taxpayer for the purpose of avoiding penalties that may be imposed on the taxpayer. You should seek advice based on your particular circumstances from an independent advisor.


Serendipity Fund  

The Serendipity Fund was created in 2004 by Marty Vilas Conway 1949 when she made a gift to the School for a student in need of those “little extras”. Continued support from her, the Leslie Kazdan Rolle Memorial Scholarship, several HB classes celebrating their reunion and other donors has enabled the School to assist students who experience financial difficulties or family hardship that prevents them from participating in extracurricular programs, class trips, or other activities because of financial constraints. Click here to access the Serendipity Fund Application. Please direct questions to Sarah Johnston, Associate Head for Enrollment Management.


Shaker Heights, Ohio Girls K-12 Coed Early Childhood

19600 North Park Boulevard Shaker Heights, Ohio 44122 P: 216.932.4214
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